Staff-Vault Website Privacy Policy
Effective Date: June 1st, 2025
This Privacy Policy (“Policy“) meticulously details the data practices governing the public-facing website for Staff-Vault, an advanced platform owned and diligently operated by Applogyx Technologies (“Applogyx“, “we“, “our“, or “us“). This Policy is specifically designed to articulate our commitment to privacy solely in relation to our informational website, which serves to showcase Staff-Vault’s innovative services and products. It explicitly excludes the Staff-Vault software platform and its associated services, which are governed by a separate, dedicated privacy policy available at staffvaultai.com/privacy-policy.
By accessing or using the Staff-Vault public website, you acknowledge that you have read, understood, and agree to be bound by the terms of this Policy.
1. Scope and Applicability
This Policy exclusively applies to personal data and information collected through this public-facing website (the “Website”), which is utilized for marketing, informational, and lead generation purposes. It does not extend to, nor does it govern, our internal applications, customer-facing platforms, or any data processing activities conducted within the Staff-Vault software platform itself. Users of the Staff-Vault platform should refer to the platform’s specific privacy policy for comprehensive details regarding data handling within the application environment.
2. Types of Data We Collect
In the course of your interaction with our Website, we may collect various categories of personal data and information. The specific types of data collected depend on the nature of your interaction with the Website. This may include:
- Contact Information: This encompasses data that allows us to communicate with you directly, such as your full name, email address, telephone number, and postal address (if provided). This is typically collected when you fill out inquiry forms, request a demo, or subscribe to our newsletters.
- Professional Information: Details related to your professional identity, including your company affiliation, job title, and industry sector, which help us understand your needs and tailor our communications.
- Technical and Usage Data: Information automatically collected as you navigate and interact with our Website. This includes:
IP Address: Your Internet Protocol address, which identifies your device on the internet.
Browser Type and Version: Information about the web browser you are using.
Operating System: Details about the operating system of your device.
Session Metadata: Information about your browsing session, such as referral URLs, pages viewed, time spent on pages, clickstream data, and navigation paths.
Device Information: Type of device, screen resolution, and unique device identifiers.
Location Data: General geographical location derived from your IP address. - Analytics and Site Usage Data (via Cookies and Similar Technologies): Data gathered through the use of cookies, web beacons, and other tracking technologies to understand user behavior, preferences, and engagement patterns on our Website. This includes information about how you interact with our content, the frequency of your visits, and the effectiveness of our marketing efforts.
3. How We Use Your Data
The personal data we collect is utilized for specific, legitimate business purposes, primarily to enhance your experience, provide requested services, and improve our Website and offerings. These uses include:
- Responding to Inquiries and Fulfilling Requests: To process and respond to your direct inquiries, demo requests, information requests, and other communications initiated by you.
- Delivering Marketing and Promotional Communications: To send you relevant marketing communications, newsletters, updates, and promotional materials about Staff-Vault’s services and products, strictly in accordance with applicable legal requirements and your expressed preferences (e.g., where consent is required and obtained).
- Website Performance Monitoring and Security: To monitor the performance, stability, and security of our Website, identify and address technical issues, prevent fraudulent activities, and protect against cyber threats. This includes analyzing traffic patterns and system usage.
- Website Improvement and Personalization: To analyze user behavior and trends, enabling us to continuously improve the functionality, content, and user experience of our Website. This may involve personalizing your experience based on your interests and past interactions.
- Compliance with Legal and Regulatory Obligations: To ensure our operations comply with all applicable laws, regulations, and industry standards, including but not limited to Indian IT law and relevant U.S. federal guidelines. This also includes responding to lawful requests from public authorities.
- Business Operations and Analytics: For internal analytics, research, and development purposes to understand market trends, evaluate the effectiveness of our marketing campaigns, and inform strategic business decisions.
4. Lawful Basis for Processing
Our processing of your personal data is conducted under one or more of the following lawful bases, as recognized by applicable data protection laws:
- Consent: Where required by law, we will obtain your explicit consent before collecting and processing your personal data for specific purposes (e.g., for certain marketing communications or the use of non-essential cookies). You have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
- Contractual Necessity: The processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract (e.g., when you request a demo or information that leads to a potential service agreement).
- Legitimate Interests: We process your data where it is necessary for our legitimate interests or those of a third party, provided that these interests do not override your fundamental rights and freedoms. Our legitimate interests include operating, maintaining, and marketing our services, improving our Website, ensuring security, and understanding our customer base. We conduct a balancing test to ensure your interests are protected.
- Compliance with Legal Obligations: The processing is necessary for compliance with a legal obligation to which Applogyx Technologies is subject, such as maintaining records, responding to legal requests, or fulfilling regulatory reporting requirements under Indian IT law and U.S. federal guidelines.
5. Data Sharing and Transfer
Applogyx Technologies is committed to protecting your personal data and does not engage in the sale of personal data to third parties. Your data may be shared with trusted third-party service providers and partners under strict contractual obligations, and only for the purposes outlined in this Policy. Categories of recipients include:
- Cloud Hosting Providers: Such as Amazon Web Services (AWS), which provide secure infrastructure for our Website and data storage. These providers are selected based on their robust security measures and compliance certifications (e.g., Tier IV compliance for AWS data centers).
- Analytics and Customer Relationship Management (CRM) Vendors: Third-party tools and platforms that assist us in analyzing Website usage, managing customer interactions, and facilitating marketing efforts. These vendors are bound by stringent data processing agreements that ensure the confidentiality and security of your data.
- Marketing and Advertising Partners: To help us deliver relevant advertisements and measure the effectiveness of our campaigns, where permissible and with appropriate safeguards.
- Professional Advisors: Including legal, accounting, or other professional service providers, where necessary to obtain advice or protect our legal interests.
- Regulatory or Legal Authorities: Where disclosure is legally required by applicable law, regulation, legal process, or governmental request, or to protect our rights, property, or safety, or the rights, property, or safety of others.
All international transfers of personal data comply with applicable international and local regulations, including cross-border data transfer standards. Where required, we implement appropriate safeguards such as Standard Contractual Clauses or rely on adequacy decisions to ensure a high level of data protection.
6. Data Security Measures
We implement a comprehensive suite of industry-standard technical and organizational security protocols designed to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Our security measures include:
- Encryption: Utilizing Secure Sockets Layer (SSL) encryption for data in transit to ensure secure communication between your browser and our Website. Data at rest is also encrypted where appropriate.
- Infrastructure Security: Leveraging highly secure cloud infrastructure, such as AWS data centers, which adhere to stringent security standards and certifications (e.g., Tier IV compliance).
- Network Security: Implementing robust firewall protections, intrusion detection systems, and other network security measures to prevent unauthorized access.
- Access Controls: Restricting access to personal data to authorized personnel on a need-to-know basis, enforced through strong authentication mechanisms and role-based access control.
- Regular Audits and Assessments: Conducting periodic security audits, vulnerability assessments, and penetration testing to identify and remediate potential security weaknesses.
Employee Training: Providing regular data privacy and security training to our employees to ensure they understand their responsibilities in protecting personal data.
While we strive to use commercially acceptable means to protect your personal data, it is important to acknowledge that no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, while we endeavor to protect your personal information, we cannot guarantee its absolute security. Your use of the Website and submission of data is at your own discretion and risk.
7. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. The specific retention periods are determined based on the following criteria:
- Contact Submissions and Inquiries: Data collected through contact forms or demo requests is generally retained for a period of up to two (2) years from the last interaction, to allow for follow-up and to maintain a record of our communications.
Analytics Logs and - Usage Data: Anonymized analytics logs and aggregated usage data are retained for up to three (3) years to enable long-term trend analysis and Website improvement. Where possible, data is anonymized or pseudonymized to minimize identifiable information.
- Marketing Opt-ins: Personal data associated with marketing opt-ins is retained until your consent is withdrawn or until you unsubscribe from our communications.
- Legal and Regulatory Obligations: Data may be retained for longer periods if required by applicable law, regulation, or to resolve disputes, enforce our agreements, or protect our legal rights.
Upon the expiration of the retention period, your personal data will be securely deleted, anonymized, or aggregated in a manner that prevents re-identification.
8. Your Data Protection Rights
Depending on your jurisdiction and applicable data protection laws (such as India’s IT Act and relevant U.S. federal guidelines), you may have the following rights regarding your personal data:
- Right to Access: The right to request copies of your personal data that we hold.
- Right to Rectification: The right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
- Right to Erasure (“Right to be Forgotten”): The right to request that we erase your personal data under certain conditions.
- Right to Restrict Processing: The right to request that we restrict the processing of your personal data under certain conditions.
- Right to Object to Processing: The right to object to our processing of your personal data under certain conditions, particularly where the processing is based on legitimate interests.
- Right to Data Portability: The right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- Right to Withdraw Consent: Where we rely on your consent for processing your personal data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
Exercising Your Rights
To exercise any of these rights, please contact us using the contact details provided in Section 11 of this Policy. We may require you to verify your identity before processing your request to ensure the security of your data. We will respond to your request within the timeframes mandated by applicable law.
9. External Links
Our Website may contain links to third-party websites or services that are not owned or controlled by Applogyx Technologies. This Policy applies solely to information collected by our Website. We are not responsible for the privacy practices or the content of any third-party websites or services. We encourage you to review the privacy policies of any third-party sites you visit.
10. Children's Privacy
Our Website is not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected personal data from a child without parental consent, we will take immediate steps to delete such information from our records. If you believe that we might have any information from or about a child, please contact us immediately.
11. "Do Not Track" Disclosure
Some web browsers offer a “Do Not Track” (DNT) signal. A DNT signal is a mechanism that allows you to inform websites and services that you do not want certain information about your webpage visits collected over time and across websites or online services. We do not currently respond to DNT signals. We will continue to monitor developments around DNT browser technology and the implementation of a standard.
12. Changes to This Policy
Applogyx Technologies reserves the right to update or modify this Privacy Policy periodically to reflect changes in our data practices, legal requirements, or business operations. Any revisions will be effective immediately upon posting the updated Policy on this page, with the “Effective Date” at the top of the Policy being revised accordingly. We encourage you to review this Policy regularly to stay informed about how we are protecting your information. Your continued use of the Website after any modifications to this Policy constitutes your acceptance of the revised terms.
13. Contact Us
Should you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please do not hesitate to contact us:
Applogyx Technologies
India Office: 188 38th Cross, Muneshwara Layout, Kodichikkanahalli, Bangalore 560068, India
USA Office: 30 N Gould Street, Sheridan, WY, USA
Email: info@mystaffvault.com
For privacy-related inquiries specifically concerning the Staff-Vault software platform, please refer to the dedicated platform privacy policy at:
https://www.staffvaultai.com/privacy-policy
14. Governing Law and Dispute Resolution
This Policy is governed by and construed in accordance with the laws of India and the United States, as applicable, without regard to their conflict of law principles.
Any disputes arising out of or in connection with this Policy or the collection and use of your personal data shall be resolved in accordance with the applicable jurisdiction. To the maximum extent permitted by law, any such disputes shall be subject to binding arbitration, and you hereby waive any right to participate in a class action lawsuit or class-wide arbitration. The arbitration shall be conducted by a single arbitrator in accordance with the rules of a mutually agreed-upon arbitration body. The decision of the arbitrator shall be final and binding.
